Why Staying on Prime of Authorized Maintain Custodians is so Necessary
What’s the very first thing you do when an lively authorized maintain custodian is leaving your organization? Do you end up scrambling to determine what ediscovery actions must be taken? Has the worker’s knowledge been preserved? The place are the worker’s laptop computer and firm cellphone positioned? Do they must be imaged? Do it’s essential to schedule a custodian interview? If these questions trigger some anxiousness and get your blood stress rising, you’re not alone. These duties rapidly compound into an amazing quantity of labor on your ediscovery and IT groups.
Staying on high of modifications with lively legal hold custodians is among the most tough and time-consuming processes in ediscovery at present. That is very true for giant, geographically numerous, and partially or fully-remote workplaces. Proactively monitoring worker modifications is vital to conducting environment friendly ediscovery and mitigating authorized danger. At Zapproved, we understand staying on-top of great modifications to lively workers is a tall order for company authorized groups.
The place Automated Custodian Workflows Come In
To assist cut back the chaos and forestall necessary ediscovery duties from falling by way of the cracks Zapproved has constructed Automated Custodian Workflows (ACWs), a brand new automated activity creation and worker change monitoring device that makes it straightforward to execute frequent workflows for custodian administration. Automated Custodian Workflows:
- Reduces danger by minimizing human error
- Saves time by way of automation
- Improves collaboration between ediscovery staff members
With ACWs, prospects can select which custodian occasion(s) to observe and customise a sequence of duties to be mechanically created and assigned to customers when that specific occasion happens. Examples of custodian occasions embrace: when an lively custodian switches roles, areas, departments, employment standing, job ranges, subsidiary corporations, or vendor corporations. Examples of automated workflows embrace requesting IT to set a brand new e mail retention coverage, assigning an lawyer to conduct a custodian exit interview by a specific date, or requesting IT to ship the custodian’s laptop computer to an out of doors vendor for imaging.
The Tasks Module in ZDiscovery, which organizes the person duties created by way of ACWs, permits customers to handle their duties. You’ll be able to observe which duties had been accomplished, by whom, and when. Customers may also make the most of Process notes to foster seamless collaboration. You can even log in anytime and see this data at a look, offering on the spot transparency into the standing of pending or accomplished work. This reduces danger to company authorized groups by offering higher perception into accomplished and excellent actions.
How ACWs Can Assist Your Staff Keep Forward of the Chaos
With the explosion of distant work and worker turnover, efficient worker change monitoring is extra necessary than ever. It has change into a key differentiator between easy proactive ediscovery efforts and reactive ediscovery groups discovering themselves working by way of fixed fireplace drills. Take into consideration your individual day-to-day grind. How a lot time and vitality would you save by having your in-house ediscovery software program proactively assign personalized duties to you and your related staff members based mostly on employment modifications with lively maintain custodians? By utilizing Automated Custodian Workflows for worker change monitoring, ZDiscovery customers save an excessive amount of time, reduce risk, and easy the best way for higher collaboration between ediscovery groups.