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Ensuring workers don’t overspend your online business journey finances and keep inside coverage is a big problem for a lot of corporations. As enterprise journey is often a big a part of your general firm finances, it’s important you retain this beneath management.

On this article, we’ll stroll you thru how TravelPerk makes travel policy compliance simple to your entire group. From preserving Claire in finance proud of versatile insurance policies and automatic approval processes which can be baked into our platform, to preserving your jet set vacationers glad by giving them extra autonomy to guide their very own journey and make better-informed decisions that really fall inside finances. 

5 methods Travelperk will show you how to enhance journey coverage compliance

Improved Journey Coverage Consciousness

First issues first, journey coverage consciousness is vital. In case your group has by no means even learn your coverage, how will they follow it? For those who’ve spent the time to create a robust business travel policy, you must guarantee that workers really know what’s in there! Sounds apparent, proper? 

However many corporations have their insurance policies hidden away in a shared drive or on the corporate intranet – the place it is simply forgotten and workers can’t entry vital data after they want it.  

With TravelPerk, there aren’t any excuses when vacationers declare they don’t know what’s in coverage! We make consciousness and compliance actually easy by permitting you to have your company journey coverage baked into our reserving software. That means workers now not have to sift by means of lengthy coverage paperwork or frantically attempt to discover your journey coverage hidden within the depths of your organization shared drive.

When you’ve uploaded your journey coverage to TravelPerk, its seamlessly built-in into their enterprise journey search, so vacationers will all the time know if a flight, lodge or practice is inside coverage or not. 

Right here’s an instance of how your coverage is built-in into the TravelPerk platform…

Traveler autonomy and whole peace of thoughts

So, what are the extra advantages of getting your company journey coverage embedded into our platform? 

For one, it takes the strain off admins and journey managers by giving workers extra autonomy to guide their very own journeys and make knowledgeable decisions while nonetheless staying inside finances. 

Secondly, It additionally offers your finance group whole peace of thoughts. (No extra evening sweats for Nigel, your CFO…) 

For instance, if an worker tries to guide first-class flights to a convention or makes an attempt to guide the penthouse suite for an organization retreat, our reserving software will mechanically flag that it’s out of coverage. See an instance beneath.

For extra peace of thoughts and elevated management of your online business journey finances, we suggest organising personalized approvals throughout the TravelPerk platform. So, if an worker tries to guide a visit that falls outdoors of coverage, you possibly can select a group lead or journey supervisor inside your organisation to be accountable for approving that journey. 

Just like the sound of this? Let’s dive deeper into our customizable approval choices beneath…

Save time with automated journey approvals 

One other profit of getting your journey coverage baked into the TravelPerk platform is the power to have customized, automated approvals. 

For instance, if Mario in gross sales is reserving a practice and lodge for a networking occasion subsequent month and this falls inside your journey coverage (nice work, Mario!) you possibly can select to have this enterprise journey mechanically permitted in TravelPerk. Now Mario doesn’t want to attend or chase his group result in approve it – he’s all good to go as he’s caught to the coverage! 

Inside your account settings in TravelPerk, you possibly can set the approval workflows you need, who this is applicable to in your group, and who’s answerable for reviewing the proposed enterprise journey. Right here’s an instance beneath:

So on this case, any out of coverage journeys for these 3 vacationers will go to Matt to be permitted. We additionally provide a slack integration, which hastens approvals by 80% by sending notifications to admins of any new journey to approve. Dreamy!

In the end, you get to decide on how a lot management you need on your online business journey bookings. Need to approve each journey? Completely positive! Blissful for journey bookings which can be in coverage to be mechanically permitted? Nice! 

We additionally provide the pliability to arrange totally different approvals for particular stakeholders. For instance, if you would like all C-Suite lodge bookings and airfares to be mechanically permitted, your approval course of would look one thing like this inside TravelPerk:

Automated journey approvals provide the better of each worlds: full management of your finances with out micromanagement. Additionally they save your organization a number of time by eradicating the necessity to examine each single journey if it falls inside coverage. And in flip, this will increase worker satisfaction.

You may as well amend journey approvals at any time in your account settings inside TravelPerk. Supplying you with full flexibility and management over your online business journey finances. 

Personalised journey insurance policies 

TravelPerk additionally offers you the chance to set totally different enterprise journey insurance policies for various members of your group. Generally, we often advise keeping your corporate travel policies as simple and straightforward as attainable. But when you must set totally different guidelines for various groups, to assist enhance journey coverage compliance, TravelPerk makes this very easy.

For instance, you may have to set totally different journey prices, cabin seat lessons, and lodge room prices to your govt group versus the remainder of your organization. 

Right here’s an instance of how simple that is with TravelPerk: 

Whole visibility of journey spend

Are you noticing that you simply’re overspending your online business journey finances however not likely certain how? You’re not the one one. 

With TravelPerk’s refined reporting instruments, you possibly can simply see in real-time the place finances is being spent and who’s sticking to the corporate journey coverage.

Does your advertising group hold ignoring your journey program and reserving journeys final minute, inflicting you to overspend on flights that would have been half the worth? Or does your gross sales groups spend an excessive amount of finances on taxis after they may very well be utilizing public transport? With TravelPerk reporting, your admin or finance group can categorize experiences by division, group, journey service, and extra so you possibly can simply monitor vacationers’ conduct and spot journey developments like this to remain forward of your finances. 

Book a demo today to discover how TravelPerk makes enterprise journey easier to handle by providing you with extra flexibility, full management of your spending, and saving you cash by providing the most important journey stock in the marketplace. Discover out why we’re trusted by hundreds of corporations worldwide. 

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