When you’re a journey supervisor or are chargeable for reserving and managing enterprise journey to your firm, you’ve possible come up towards most of the widespread business travel challenges — sluggish reserving processes, costly flight and lodge payments, and journey expense administration woes simply to call a couple of.
When firms come up towards these challenges time and time once more, lots of them flip to outsourcing enterprise journey administration to specialised journey companies. And, with the rising pattern within the digitization of many company providers, increasingly firms are turning to expertise that may automate nearly all of their processes whereas saving them money and time.
Which means organizations have the selection between utilizing a web based company journey company or a conventional journey company to handle their enterprise journey applications. Right here, we have a look at the variations between these two choices that will help you determine which route is finest for what you are promoting.
How do conventional journey companies work?
Traditional travel agencies are made up of journey consultants and journey consultants that function out of a brick-and-mortar location and work with firms to handle their enterprise journey wants.
Based mostly on the corporate’s enterprise journey plans and wishes, they often undertake the next duties:
- Reserving flights and different transportation (automobile leases, trains, and so forth)
- Making lodge reservations
- Creating journey itineraries for enterprise journeys
- Arranging journey visas
- Guaranteeing obligation of care duties are met
- Working with finance departments to facilitate journey expense processes
- Offering help for enterprise vacationers
Firms use conventional companies to entry higher journey offers and to cut back the frictions typically concerned in journey administration. Whereas conventional journey companies typically have years of expertise within the journey trade and may relieve you of arduous reserving processes, many can’t match the requirements that fashionable companies want.
For instance, regardless that journey brokers are tasked with managing your complete enterprise journey course of, many firms nonetheless discover themselves in a loop of backwards and forwards with brokers attempting to get each journey element right. As an alternative of saving time, companies spend double the time attempting to e-book only one journey.
Plus, you’re typically required to name a hotline to e-book a visit — and every name will value you when you can’t get the journey booked in a single go. That is on prime of the service fees and commission you’ll already be charged. And, since conventional journey administration firms are inclined to function between 9-5, they typically cost for out-of-hours help — which means that it’d take longer than you want to your question to be addressed.
On prime of this, whereas conventional companies do typically have entry to negotiated charges with suppliers, these charges rely upon the amount of gross sales they’re capable of ship. Usually, you’ll be constrained to journey choices that received’t be good for you, however do rely in the direction of the agent’s quota.
How do fashionable company journey companies with on-line platforms work?
On-line company journey companies with online booking tools are significantly better suited to addressing your each enterprise journey want.
Not solely do they provide the energy to handle and streamline each side of the enterprise journey course of your self from inside one platform, they offer you immediate entry to massive flight and lodging inventories and negotiated charges, which means you’ll be able to entry the very best charges that swimsuit you.
Journey administration platforms, like TravelPerk, take away the company center man from the equation and provide the instruments and freedom to handle your individual journey program by yourself phrases.
Listed here are just some methods TravelPerk’s on-line journey administration platform can profit what you are promoting journey wants:
- Anybody in your group can simply search, e-book, and handle all flights and lodging reservations from inside TravelPerk’s user-friendly platform
- You’ve gotten entry to the world’s largest stock for reserving corporate flights and accommodation with the very best charges
- You possibly can bake your travel policy and approval workflows into the platform to make sure compliance
- You possibly can guarantee the security of your vacationers always with our risk management solution that permits you to know the place they’re always and what conditions you must handle
- You and your vacationers can entry 24/7 support 365 days of the year with a 15-second response time
Plus, on-line company journey companies with on-line platforms develop with you. They’re simply scalable to accommodate enterprise development and, since your entire travel spend data is related in a single place, in addition they make it easier to optimize your journey program by offering you with digestible, granular spend reviews.
On-line company journey company vs conventional company: Which is best?
The success of your company journey program depends on on-line company journey administration.
The overwhelming majority of company journey providers are nonetheless caught utilizing conventional journey administration processes in an more and more digital world, which merely doesn’t swimsuit the wants of recent organizations trying to save money and time.
By combining human providers and state-of-the-art expertise, on-line journey companies and platforms will help you automate processes that often take hours, prevent cash by presenting you with the very best charges (that aren’t influenced by an agent’s quota!), and provide the flexibility and help you must execute what you are promoting journey program effectively.
On-line company journey instruments are the way forward for enterprise journey administration
Wish to study extra about how TravelPerk streamlines enterprise journey reserving and administration to your firm? Reach out for a free demo with our workforce of consultants, or get began by signing up to the platform today.